Direct Pay Forms and Purchase Order Invoices
DIRECT PAY FORMS
All Direct Pay Forms must be received in Accounts Payable by 4:30 p.m. on MONDAY, December 16, to produce a payment before the end of the calendar year. If this deadline is not met, the payment may be delayed until Thursday, January 2, 2014, or after.
PURCHASE ORDER INVOICES
Please note that the invoice email reports you will be receiving December 11 through December 18, will have a shortened time period for your review. In an effort to pay invoices promptly at the end of the calendar year, all purchase order invoices entered December 10 through December 17, and are under $5,000, will be released for payment, according to the terms on the invoice, on December 20. Accounts Payable must be notified by the end of the business day, December 19, of requests to withhold purchase order invoice payments. You may submit a request to withhold payment by replying to the email message you receive regarding the specific invoice. Payment may be withheld if you have not received the goods or services requested or if the invoice does not belong to your department. As usual, no action is required if your purchase order invoices are ok to pay.
The last check run for 2013 will be December 20.
Food Service hours through December
December 13 (9:30 a.m. to 1:00 p.m.)
December 16 – 20 (10:30 a.m. to 1:30 p.m.)
December 21 – January 8 (closed)
December 17 (7:30 a.m. to 8:30 p.m.)
December 18 (7:30 a.m. to 2:30 p.m.)
December 19 – January 11 (closed)
December 14 – January 12 (closed)
Eagle Access Card Office
December 19 – 20 (8:30 a.m. to 3:00 p.m.)
December 21 – January 5 (closed)
Eagle Express C-Store
December 18 (8:00 a.m. to 4:00 p.m.)
December 19 – January 7 (closed)
Food Service Office
December 19 – 20 (8:00 a.m. to 3:00 p.m.)
December 21 – January 1 (closed)
December 17 (breakfast and lunch only)
December 18 – January 10 (closed)
December 16 – January 12 (closed)
December 12 – January 12 (closed)
Simply to Go – Liberal Arts
December 16 – January 12 (closed)
Simply to Go – Link
December 17 (7:30 a.m. to 2:00 p.m.)
December 18 (7:00 a.m. to 2:00 p.m.)
December 19 – January 5 (closed)
December 17 (3:00 p.m. to 9:00 p.m.)
December 18 – January 1 (closed)
December 18 – January 12 (closed)
USI Varsity Club & Alumni Association
Bring your family for a complimentary supper after the basketball games!
5:30 to 7 p.m.
Saturday, January 11, 2014
Physical Activities Center Room 200
Alumni, friends, and families are invited to enjoy chili, vegetable soup, and hot dogs following the USI vs Drury University basketball games.
The women's game begins at 1:00 p.m. followed by the men at 3:15 p.m. You may purchase game tickets by calling USI Athletics at 812/465-7165 or at the PAC ticket window on the day of the game. Tickets are $10 for adults and $5 for children.
Complimentary gathering sponsored by the USI Alumni Association and USI Varsity Club.
If you need disability-related accommodations in order to participate or for more information, please contact Alumni & Volunteer Services at 812/464-1924 or email firstname.lastname@example.org.
St. Mary’s Mobile Digital Mammography Unit on-campus
HR is announcing the St. Mary’s Mobile Digital Mammography Unit on-campus in room HP 1041. Please call the number below to set up your appointment directly with St. Mary’s Breast Center. Inform them that you are a USI employee or spouse of an employee making an appointment for the day below.
University of Southern Indiana
Thursday, December 19, 2013 9:00 a.m. – 2:00 p.m.
St. Mary’s Mobile Digital Mammography Unit will be ON-CAMPUS in HP 1041
To schedule an appointment for your mammogram call 812-485-4437
Digital mammography works in the same way as traditional mammograms but instead of capturing images on x-ray film, which has to be developed, images are captured digitally and immediately sent to a computer monitor. This allows our radiologist to manipulate the image’s brightness, contrast and magnification to help detect any cancer that may be present. Patient accesses to this technology, through the availability of a mobile unit, will allow us to provide the best technology available to women who may not otherwise have access to this technology.
St. Mary’s Breast Center also offers the advantage of having a dedicated Breast Radiologist, Dr. Charles Lackey, on site at all times. Dr. Lackey is a Board-Certified Breast Radiologist, who is extensively trained in breast health, completed a breast fellowship at Washington University, St. Louis, and continues to study breast imaging extensively. Dr. Lackey will carefully examine all the images obtained and a letter will be mailed with the results on the next business day.
You do not need a physician’s order. Women with implants can have a digital mammogram. Mammograms are normally covered under all insurance plans and your insurance carrier will be billed for these services. It is always a good idea to check with your insurance company first before scheduling. Anthem will cover screening mammograms for USI employees and their spouses. The time span in-between annual screenings does not have to be exactly one year plus a day from the date of your last screening. However, you are only allowed one mammogram screening under your wellness benefit per calendar year.
If you have questions contact Amy J. Miller, Benefits Supervisor, Human Resources, via email email@example.com or 812/464-1781.
Deaths in the USI family
Helen C. Vaughan, mother of Catherine Vaughan, Senior Library Assistant, passed away November 30, 2013.
Helen was preceded in death by her husband, Jerry Vaughan and her parents Frank and Irma (Kitchen) Callahan.
She is survived by five children and nine grandchildren.
Visitation will be from 2:00 - 7:00 pm Friday December 6, 2013 at Ziemer Funeral Home East Chapel, 800 S. Hebron Ave., Evansville, IN 47714 with a memorial service at 7:00 pm.
Visitation will continue from 9:30 - 10:00 am Saturday at Holy Rosary Catholic Church, 1301 S Green River Rd., Evansville, IN 47715. A Mass of Christian Burial will be at 10:00 am Saturday December 7, 2013 at the church with Fr. Bernard Etienne and Fr. Paul Ferguson officiating.
Memorial contributions may be made to Catholic Charities, 123 NW 4th St., Evansville, IN 47708, American Lung Assoc., 115 W Washington St, Ste 1180 S, Indianapolis, IN 46204 or Wesselman Woods Nature Preserve, 551 N Boeke Rd, Evansville, IN 47711.
Condolences may be made online at www.ziemerfuneralhome.com
Stephen L. Herron, USI adjunct professor in the Art Department, passed away on Thursday, November 28, 2013.
He is preceded in death by his father, Lloyd Herron; brother, Greg Herron.
Stephen is survived by his daughter, Angela Hilgenhold and her husband, Jeff of Tell City, IN; Grandchildren, Ava and Aaron Hilgenhold; Mother, Wanda Herron of Rockport; Sister Jennifer Johnson and her husband, Bill of Louisville, KY.
Services are 3 P.M. Saturday, December 7, 2013 at the Boultinghouse Funeral Home in Rockport, Indiana.
Memorial Contributions may be made to: The University of Southern Indiana Foundation/Art Department, Attention: Stephen Herron, Memorial.
Visitation is from 12 P.M. until the time of service on Saturday at the funeral home.
The full obituary can be viewed at: http://www.boultinghousefuneralhome.com/sitemaker/sites/boulti0/obit.cgi?user=1174236Herron
Ronald Clair Roat, USI Retired Associate Professor of Journalism, died Thursday, November 28, 2013 in Ludington, Michigan.
Ron is survived by his daughter, Brittany (Christopher) Evans of Cadiz, Kentucky; mother, Margaret Roat of Ludington; two sisters, Dianne (Wally) Brown of Ludington, and Kay (Mike) Lubert of Grand Blanc; brother, David (Shirley) of Greeley, Colorado; grandson, Coleman Evans of Cadiz, Kentucky; and granddaughter, Lonna Evans of Doniphan, Missouri. He is preceded in death by his father, Harold; and son, Colby.
Cremation has taken place and no service is planned at this time. Memorial contributions in memory of Ron may be directed to the National Multiple Sclerosis Society (http://www.nationalmssociety.org). Please feel free to visit Ron’s personal book of memories page at www.oakgrovefh.com to share a photo or story with his family. The family has entrusted funeral arrangements with Oak Grove Funeral Home & Cremation Center.
The full obituary can be viewed at: http://www.shorelinemedia.net/ludington_daily_news/news/obituaries/article_68d7b8a2-5cfa-11e3-847d-0019bb2963f4.html
A story by the newspaper can be viewed at: http://www.shorelinemedia.net/ludington_daily_news/news/local/article_ed30a902-5b96-11e3-ace7-0019bb2963f4.html
Annual Dr. Martin Luther King Jr. luncheon
The annual Dr. Martin Luther King Jr. luncheon will be held at 11 a.m., January 20 in Carter Hall.
The speaker this year is Jasmine Guy.
- Performer, director, writer, and choreographer, Jasmine Guy became a national sensation playing iconic Southern belle “Whitley Gilbert” on The Cosby Show spinoff A Different World for which she won six consecutive NAACP Awards.
- In 2004, Guy wrote the critically acclaimed book Evolution of a Revolutionary (Atria Books), the story of Alfeni Shakur, Black Panther and mother of rap artist Tupac Shakur.
For more information on this speaker/performer please visit www.apbspeakers.com
$5 USI students (on sale November 11)
$10 USI employees (on sale December 5)
$15 general public (on sale December 16)
Tickets may be purchased at the Multicultural Center (UC East, room 1248) or with meal plan card at USI Eagle Access Card Office (UC West, lower level).
For additional information or special accommodations contact the Multicultural Center at 812/465-7188.
Sponsors: USI Foundation, the Communications Department and Scripps Howard Center for Media Studies, Service Learning, and the Multicultural Center.
Library hours through December
Extended hours for the David L. Rice Library
The extended hours are from December 2-18 (last day of finals):
December 9-13 - Mon.-Fri. 7:00am-2:00am
December 14 - Saturday 9:00am-2:00am
December 15 - Sunday (Finals Extended Hours) 12noon-2:00am
December 16-17 - Monday-Tuesday (Finals Extended Hours) 7:00am-2:00am
December 18 - Wednesday (Last Day of Finals) 7:00am-8:00pm
USI basketball holiday ticket package available
Need a gift for someone who has everything? Check out the Screaming Eagles Holiday Ticket Package. The package includes five USI men's and women's basketball home dates in January and February for $35 per ticket, a savings of $15.
Fans, who purchase the holiday ticket package by December 20, receive a free ticket to the USI-Kentucky Wesleyan College rematch on December 21.
The five GLVC doubleheaders in the ticket package includes USI's men's basketball game between the Eagles and Drury University, the defending NCAA Division II national champion, on January 11. The package also features USI men's and women's basketball against doubleheaders with Missouri University of Science & Technology (January 9); Saint Joseph's College (January 16); the University of Illinois Springfield (January 30); and McKendree University (February 1).
To purchase this great stocking stuffer or for more information, stop by the USI Ticket Office between 8:30 a.m. and 4 p.m. week days or call 812/465-7165.
Full-time benefit eligible employees can take advantage of the Tech Store payroll deduction
Your USI Campus Tech Store and Human Resources department have exciting news!
As you make plans for holiday technology gifts or even to spoil yourself a little, consider this new program to help make the process a little less stressful.
Full-time benefit eligible employees may now purchase computers or tablets from the USI Campus Store through payroll deduction and defer payment until January 1, 2014 with the ability to divide those payments for up to six months if you choose!
The program is beginning now to help you with the holidays but will be available throughout the year to assist with your technology needs.
Only one payroll deduction enrollment for the Campus Store is allowed at a time.
Peripheral devices such as printers, back up hard drives, iPods, software and accessories are eligible for this plan when purchased at the same time as a computer or tablet.
There are no returns on purchases made through the payroll deduction process. Units determined to be defective by store management may be exchanged in the Campus Store.
Employees whose employment with the University is suspended or terminated for any reason are required to pay their remaining balance immediately.
All payroll deduction orders are subject to review and approval by store management prior to completion of the transaction.
If you would have any additional questions regarding the program or products, please contact R. Cole Collier by email firstname.lastname@example.org or phone 812/464-1978.
W-2 information and holiday paychecks
To get your W-2 on time make sure that the name, address, and social security number appearing on your pay advice is correct. Notify the Payroll department before year end of any changes or corrections.
If your Indiana county of residence or county of primary employment changed in 2013, a new state tax form must be completed before the first pay of 2014. Please stop by the Payroll department, located within Human Resources, Room FA166 in the Forum Wing of the Wright Administration building, to complete any necessary tax forms.
Monthly administrative and academic employees: If you are participating in direct deposit, your December pay will be in your account on December 31, 2013. Regular checks will be mailed on December 30.
Biweekly Support Staff: Direct Deposit funds will be in your account on December 27, 2013. Regular checks will be mailed on December 23 but cannot be cashed until December 27.
Questions may be referred to Dianne Herrmann, Payroll Manager (812/464-1840), Rita Ricketts, Payroll Supervisor (812/465-1287), or DeLana Fleenor, Senior Payroll Assistant (812/465-7195).
Indiana conflicts of interest law
Under the Indiana"conflicts of interest” law, University employees are required to file disclosure statements stating any financial interest which the individual may have in any University contract or purchase. The responsibility for filing disclosure statements rests on the person with the potential conflict of interest. Copies of the Conflicts of Interest: Compliance Disclosure Requirements and the disclosure statements are available in the office of the Vice President for Finance and Administration, and may be downloaded from MyUSI under Indiana “conflicts of interest” law found in the Personal Announcements Section.
If you have any questions concerning conflicts of interest and the statutory requirements, contact Mr. Mark Rozewski, vice president for Finance and Administration at extension 1849.
Save the date for the Gary May Retirement Roast
Save the date for the Gary May Retirement Roast at 7 p.m., January 25, in Carter Hall. May, associate professor of social work, retires this year, and Wendy Turner-Frey is hosting a roast in his honor. Those interested in attending or participating can contact Turner-Frey at email@example.com.
Submit news for Faculty/Staff Achievements page
News and Information Services has recently added a Faculty/Staff Achievements page to recognize employees for their accomplishments and successes. Submit news to John Farless at firstname.lastname@example.org