Skip to content

BuyUSI

Procurement

BuyUSI Training Tutorial
BuyUSI Guides
Order Types
Quote Thresholds

Log in to BuyUSI via your myUSI account.

BuyUSI transforms the way goods and services are purchased at The University of Southern Indiana (USI) by providing campus employees with an electronic procurement system that is easy to navigate and intuitive to use, resulting in an easier and faster procurement process. It is the single-entry point where faculty and staff at USI can shop for most of their campus-related purchases. BuyUSI saves money by using negotiated discounted prices from USI. It can track what you purchase and how much you spend on these purchases, improving our ability to negotiate volume discounts.

Use BuyUSI when ANY of the following apply to a purchase:

  1. The payment is $5,000 or more
  2. The item is from a Catalog Vendor (e.g., Amazon)
  3. It is for Chartered Buses, Construction, Contracts/Agreements, Food Catering via Sodexo, Furniture Items, IT Equipment/Supplies/Software, Medical Equipment/Supplies, Office Supplies, Printing Supplies, or Scientific Equipment/Supplies

Note: If the vendor will not take a Purchase Order (PO), then contact Procurement.

Amazon is a Catalog Vendor in BuyUSI. Therefore, Amazon purchases are to be made in BuyUSI, and the PCard is NOT to be used.

Important: If you use your USI email address for a personal Amazon account, then you MUST set up a second Amazon account using a personal email address BEFORE using the Amazon Catalog in BuyUSI. View the instructions on how to set up a second account.

USI partners exclusively with Timi's Tours for chartered bus services.

  1. Request a quote from Timi's Tours by contacting Jill via:
  2. Enter a Purchase Order (PO) in BuyUSI if using Timi's Tours

.

Do you need to enter a Pre-Approval (PA) in Emburse Enterprise (formerly Chrome River)?

  • Yes - if there will be additional trip costs (e.g., lodging, registration, etc.)
    • Add a note to the PA indicating that a chartered bus is being used
    • Add a note to the PA referencing the BuyUSI transaction number
    • Do not add the "Bus/Shuttle" expense tile to the PA
  • No - if the bus is the only trip expense (make a note of this on the PO)

Invoices should be issued AFTER a Purchase Order (PO) has been placed in BuyUSI.

Invoices MUST reference a valid university PO number.

Departments should NOT ask for an invoice before a PO.

Sodexo Catering Transaction Guide

Connect With
Procurement

(812) 464-1847