Due to the winter break, from December 23 through January 2, HR Payroll processing will occur earlier than usual. To ensure timely payroll, please adhere to the following adjusted deadlines:
- Employee Web Time Entry timesheets for Pay 26, (pay period December 6 through December 19, 2025, pay date December 26, 2025) must be submitted by 12 p.m. (noon) on Monday, December 15. This means completing the timesheet prior to the last day in the pay period; for some employees, reporting hours not yet worked.
- Timesheets must be approved by 10 a.m. Tuesday, December 16.
- Any adjustments not communicated to Payroll by email (Payroll@usi.edu) or in person by the approver or proxy by 10 a.m. Tuesday, December 16 should be recorded on a paper timesheet found at https://www.usi.edu/hr/payroll and submitted to Payroll by 10:00 a.m. Monday, January 5, 2026, to be included on Pay 1, pay date January 9, 2026.
- Employee Web Time Entry timesheets for Pay 1, (pay period December 20, 2025 through January 2, 2026, pay date January 9, 2026) will be available to employees for reporting time on Tuesday, December 16.
- All benefit eligible employees except 9- and 10-month faculty members should record Holiday Hours on December 24, 25 and 26, and January 1. Winter Recess hours should be recorded on December 23, 29, 30 and 31, and January 2. Holiday and Winter Recess earnings codes will be available using the drop-down menu on the WTE timesheet.
- Employee Web Time Entry timesheets for Pay 1 must be submitted no later than 12 p.m. (noon) Saturday, January 3, 2026—employees are encouraged to submit earlier unless you are scheduled to work during the Winter Recess.
- Timesheets must be approved by 10 a.m. Monday, January 5, 2026.
Thank you for your attention to these changes and for your continued support in ensuring timely and accurate payroll processing.
