Co-sponsored events are defined as events that involve a partnership between a USI Department or Student Organization and an external organization.
For an event to be considered as a co-sponsorship: The event must present a mutual benefit and support the mission of the USI Department/Student Organization and the external organization at the discretion of the financial manager.
REQUIREMENTS:
- An agreement between USI and the external organization will be required unless otherwise determined by the USI designated authority. Certificates of insurance may be required as determined by USI’s Risk Management office.
- The event must not interfere or divert space/resources from scheduled programs and activities of USI.
- A USI Department/Student Organization representative must be present at the event and will be the point of contact for the external organization on the day of the event.
- Should the USI Department/Student Organization representative not be able to attend on event day, another USI representative must plan to be present.
- All communications and planning will be between Special Events and Scheduling and the USI Department/Student Organization representative. The USI Department/Student Organization representative is responsible for all communications with the external organization.
- A continuance of the co-sponsorship is not implied. Co-sponsored events will be re-evaluated on an event-by-event basis.
- Individuals (USI faculty, staff, student) may not co-sponsor an event.
- Exceptions to the above may be approved by a designated USI authority.
**Although a co-sponsored event may be denied, the external group may request to host their event on campus as an external event (without a co-sponsorship) as appropriate.
INVOICE INFORMATION
- Based on the co-sponsorship, the USI Department/Student Organization waives the room rental fees for the event. Responsibility of additional fees must be determined prior to issuance of the contract and confirmation of the reservation.
***A 15% event services fee will be applied to fees paid by the external organization.***
- If the external organization is tax exempt, but the ST-105 is not received, tax exemption will not be considered after the event has concluded and tax will be applied as applicable.