Winter Break

updated 11/17/21

Winter Break: December 17, 2021-January 6, 2022

Housing and Residence Life closes to residents at 6 p.m. on Friday, December 17. Residents who have not received approval to stay late or stay over winter break must leave by 6 p.m. on Friday, December 17. Residents who have a final that starts at noon or later on Friday, December 17, may wait to leave by noon on Saturday, December 18. However, you must submit the online request form. Winter Break forms will be available online beginning Tuesday, November 30.

Residents with permanent residences in Vanderburgh, Warrick, Posey, Gibson, Henderson (KY), White (IL), or Gallatin (IL) counties are not eligible to stay after the December 17 deadline.

RETURNING STUDENTS
Students who are living in housing in fall 2021 and are returning for spring 2022, do not need to move their belongings; they only need to leave by 6 p.m. on Friday, December 17. Residents not approved to stay over winter break cannot return to their apartment or suite during break. Residents may return on or after January 7, 2022.

CAMPUS CLOSURE
The USI campus including the Housing and Residence Life office will be closed (December 23, 2021 through January 2, 2022) and there will be limited University staff available.

It is recommended that residents not leave valuables in their apartments or residence halls during winter break. 

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What if I need to stay late? (after 6 p.m. on Friday, December 17 through Sunday, December 19)

Students needing to stay late (after 6 p.m. on Friday, December 17-Sunday, December 19) must sign up by December 10 and provide a compelling reason for needing to remain in housing during that time. Please be very specific with your reason for needing to stay late. Note that this is merely a request and is subject to approval. You will be notified via email of your request status.

Last day to sign up is Friday, December 10. Students discovered living on campus without approval may face disciplinary action along with an additional $300 fine.

Winter Break forms will be available online beginning Tuesday, November 30.

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Can I stay in housing over winter break? (Monday, December 20-Thursday January 6)

The last day of the fall semester is Friday, December 17 and residents must leave by 6 p.m. that day. Students needing to stay any day(s) during the winter break period must sign up by December 10 and provide a compelling reason for needing to remain in housing during the break period. Please be very specific with your reason for needing to stay during winter break. Approvals have included requests such as involvement in University sponsored events, international residency, etc. Note that this is merely a request and is subject to approval. You will be notified via email of your request status.

Last day to sign up is Friday, December 10. Students discovered living on campus without approval may face disciplinary action along with an additional $300 fine.

Winter Break forms will be available online beginning Tuesday, November 30.

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What if I need to return early in January? (Monday, January 3 through Thursday, January 6)

Current residents who need to return early in January must sign up by December 10 and provide a compelling reason for an early arrival. Please be very specific with your reason. Note that this is merely a request and is subject to approval. You will be notified via email of your request status.

Last day to sign up is Friday, December 10. Students discovered living on campus without approval may face disciplinary action along with an additional $300 fine.

Winter Break forms will be available online beginning Tuesday, November 30.

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What do I need to know about winter break?

RA staff will conduct health and safety inspections on December 18 to ensure residents have left and that apartments/suites are prepared for break.

Maintenance staff will inspect rooms during winter break to check thermostats, smoke detectors and fire extinguishers. For apartment residents, staff will be checking under bathroom and kitchen sinks to make sure plumbing is in good working order. All inspections should be completed by January 6.

The biannual bed bug inspections will be during winter break. A specially trained dog along with its handler will inspect rooms to detect the presence of bed bugs. For those residents staying on campus, the handler will have a list of occupied rooms in order to knock and identify themselves prior to inspection. Inspections should be completed by January 6.

Any resident violating a Housing and Residence Life policy could face disciplinary procedures and have their stay over request revoked.

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Will there be dining options available during winter break?

There will be dining options available through December 17 and limited options December 20-22.

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Do returning residents need to do anything?

Residents must do the following prior to leaving for the semester.

  • Clean their apartment/suite thoroughly.
  • Unplug all electrical items except University-provided appliances.
  • Remove any belongings from a vacant spot in the apartment/suite so that new residents can move in for the spring semester.
  • Set heat to 68 in O'Daniel North/South and McDonald West, 65 in McDonald East and in residence halls set lever halfway between warm and cool
  • Remove all trash and perishable food items from cabinets and refrigerators.
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What happens to mail and packages during winter break?

Resident mail and packages will be held December 23, 2021 through January 6, 2022.

For residents not returning to housing for spring 2022, Housing and Residence Life will not hold or forward mail/packages. The USPS considers a campus address as temporary and will not forward mail. Residents will need to notify family, friends and businesses of their address change. 

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What if I am not returning to housing for spring 2022?

Residents not returning to housing in the spring must complete the online contract cancellation form. In addition, students must check out of Housing by 6 p.m. on Friday, December 17.

The following procedures must be followed to avoid the $200 improper check out charge:

  • Remove all your belongings (including trash).
  • Sweep, mop and vacuum all floors.
  • Clean all counters and drawers.
  • Clean the kitchen, refrigerator and stove.
  • Clean bathroom, tub, toilet, sink and mirrors.
  • Check out and return your key to the Housing office. There is a drop box outside of the Housing office to return your key if you prefer a contactless drop off or will be checking out after business hours. Students choosing to use the drop box should take one of the check out packets in the box, fill it out (will need a pen), put the key inside the packet, seal the packet and drop in the box where it says Insert Envelope Here.

Failure to properly check out will result in an improper check out charge of $200. This charge is in addition to any damage charges, losses, cleaning charges, or room/board assessment. Failure to return your key will result in an improper check out charge, as well as a $60 lock change fee. 

Contact

Housing and Residence Life

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