The University recognizes that certain events, both on and off campus, may require the expenditure of institutional funds. Whenever such an occasion occurs, hospitality expenditures must be necessary, appropriate, prudent, reasonable, and for a bona fide business purpose that advances the mission of the University. Funds must be used solely for institutional purposes and may not provide personal benefit to any individual. Furthermore, hospitality expenses are intended for events involving external parties and are therefore prohibited for events attended exclusively by University employees, except as expressly permitted under the Hospitality Policy.
If you are unsure whether a hospitality expense is allowable, contact Procurement before making the purchase. Early review can prevent reimbursement denials and personal liability for unallowable expenditures.