Funded Travel
Unfunded Travel
Cancellations/Changes
- Request a TCard
- After the request is made, it takes 3 to 4 business days to receive the TCard
- Gather trip details (e.g., costs estimates, event info, funding sources)
- Provost Divisions: Contact your Chair/Dean/Supervisor about submitting the Academic Affairs Travel Request Form
- Submit a Pre-Approval (PA) in Emburse Enterprise
- Required for TCard use and/or to request reimbursement
- Submit at least one to two weeks before the trip departure date
- Book Travel
- Submit an Expense Report (ER) in Emburse Enterprise:
- Within 2 weeks of TCard use to reconcile purchases (e.g., airfare, registration)
- Within 2 weeks after trip ends to reconcile purchases/request reimbursement (e.g., lodging, Per Diem, mileage)
Not receiving/requesting funds from USI?
- No Pre-Approval needed
- Email your Chair/Dean/Supervisor to document the business trip for worker's comp purposes
Email Travel.USI@usi.edu to let Travel Procurement know your trip has changes and/or has been canceled
Additional Steps for Canceled Trips:
- Cancel purchases (e.g., airfare, registration) and when possible, request a refund
- Cancel lodging arrangements promptly to avoid penalties and obtain a cancelation number from the hotel