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Employee Travel

Funded Travel

Unfunded Travel

Cancellations/Changes

  1. Request a TCard 
    • After the request is made, it takes 3 to 4 business days to receive the TCard
  2. Gather trip details (e.g., costs estimates, event info, funding sources) 
  3. Submit a Pre-Approval (PA) in Emburse
    • Required for TCard use and/or to request reimbursement
    • Submit at least one to two weeks before the trip departure date
  4. Book Travel
  5. Submit an Expense Report (ER) in Emburse
    • Within 2 weeks of TCard use to reconcile purchases (e.g., airfare, registration)
    • Within 2 weeks after trip ends to reconcile purchases/request reimbursement (e.g., lodging, Per Diem, mileage)

Not receiving/requesting funds from USI?

  • No Pre-Approval needed
  • Email your Chair/Dean/Supervisor to document the business trip for worker's comp purposes

Email Travel.USI@usi.edu to let Travel know your trip has changes and/or has been canceled

Additional Steps for Canceled Trips:

  • Cancel purchases (e.g., airfare, registration) and when possible, request a refund
  • Cancel all other reservations (e.g., hotel, vehicle rental) and obtain cancelation numbers