Travel Policies and Procedures

View the University of Southern Indiana's Travel Policies and Procedures


Travel Policies and Best Practices

The following policies for travel are in addition to existing USI travel policies; they supersede existing policies only where there is a specific conflict. These policies can be expected to change on short notice as the COVID health situation evolves or federal and state guidance changes. As a result, refer to the section on best practices.


Domestic Travel

All University domestic travel that begins on or after July 1, 2021, may be allowed and will no longer require senior management approval because of restrictions due to COVID-19. Travel approval may be subject to budget availability.


International Travel

International travel will be approved on a case-by-case basis. In some instances, travel might be approved and other trips might not be approved due to the country’s travel warnings and restrictions.



Best Practices

  1. Where practical, encourage other means of conducting business. Alternatives to physical, face-to-face travel include phone or video conferencing.
  2. Delay the purchase of travel items that are non-refundable or have severe cancellation penalties.
  3. Travelers are strongly recommended to be fully vaccinated. CDC recommends delaying travel until you are fully vaccinated because travel increases your chance of getting and spreading COVID-19.
  4. Follow CDC’s recommendations for traveling safely during COVID, which include:
    • Wear a mask over your nose and mouth if you are unvaccinated
    • Practice physical distancing by staying at least 3 feet from others
    • Wash your hands often or use hand sanitizer
  5. Follow local restrictions and review CDC guidance for each destination of your trip.
  6. Follow the Transportation Security Administration (TSA) for requirements at airport security checkpoints and throughout the transportation network.



Travel Procurement

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