Below are important facts to be mindful of with regard to the TCard:
Activate and sign the TCard.
To activate: Call the number on the sticker and use the last four digits of your employee ID number as the security verification - we never use your SSN.
The billing address is 8600 University Blvd, Evansville, IN 47712.
Cardholders are responsible for all TCard charges and must reconcile expenses promptly. Unreconciled charges will be treated as personal expenses and reported to Human Resources as a taxable benefit. Failure to reconcile charges through an Expense Report linked to a fully approved Pre-Approval in Emburse (formerly Chrome River) may result in suspension or revocation of TCard privileges, including account closure.
A fully approved Pre-Approval in Emburse (formerly Chrome River) is required before a traveler's USI Travel Card (TCard) can be activated for purchases. Travelers will receive an email from Travel USI when their TCard is open for travel-related expenses.
The TCard may be used for approved business travel expenses. Refer to the Usage tab on the TCard webpage. Misuse of the TCard or failure to comply with University policy may result in the loss of card privileges.
Food purchases are not permitted on the TCard, as travelers receive Per Diem. Transportation to and from restaurants is also prohibited unless directly related to a documented business meal.
Travelers should have an alternate payment method available in the event a TCard transaction is declined. Eligible out-of-pocket expenses may be reimbursed through an Expense Report submitted in Emburse with appropriate supporting documentation.
If you anticipate making multiple purchases of the same type at the same merchant (e.g., fuel purchases), then contact PNC Bank before your trip to help prevent transaction declines. The bank's phone number is located on the back of the TCard.
All pre-trip purchases (e.g., airfare, registration, etc.), which you charge to your USI TCard, you need to reconcile in Emburse (formerly Chrome River), before the trip occurs, typically within two weeks of the purchases being made with the USI TCard. Do not wait until the trip is complete.
For charges that occur during the trip (e.g., bag fees, hotel, parking, shuttle/taxi, vehicle rental, etc.) you need to reconcile these expenses in Emburse after the trip is complete, typically within two weeks of the trip's end date.
Contact PNC Bank (number on the back of the card) before a trip if you plan to use your TCard to make multiple payments at the same vendor (e.g., fuel purchases).
Contact PNC Bank (number on the back of the card) before a trip outside of the continental U.S. to notify them you plan to use the TCard in a foreign country.