Per Diem

What Is Per Diem?

Per Diem is a post‑trip reimbursement available for approved business travel to help offset the cost of meals while away from home

How Per Diem Works

1. Create/Submit a Pre-Approval (PA) in Emburse (USI's travel software) before the trip and list all travel expenses including Per Diem, if applicable
2. Use a personal payment method for any meals while in travel status - do not use the USI TCard
3. Create/Submit a post-trip Expense Report (ER) in Emburse within two weeks of the return date to request reimbursement (e.g., Per Diem, mileage) and to reconcile TCard transactions that occurred during travel (e.g., bag fees, lodging, parking, rideshare)
   • Note: Per Diem is paid to the traveler after the post-trip ER is fully processed in Emburse

Per Diem Eligibility

• Per Diem is not available for same‑day travel as overnight travel is required
• Claims must follow the USI Travel Policies and Procedures

Per Diem Rates

• In‑State Travel (within Indiana)
  • $41 per day
• Out‑of‑State Travel (other U.S. states)
  • $52 per day
• International Travel
  • Rates vary by destination

Refer to the Per Diem Chart for daily meal rate percentages and for international Per Diem Rates