10-Month Faculty/Administrators (August 1-May 31)

10-Month Faculty and Administrators

Appointment Dates (August 1 – May 31)

Transition from Monthly to Biweekly Pay

All 10-month faculty and administrators with appointment dates August 1 - May 31 will move from 10-or 12-month pay periods to either 22 or 26 biweekly pay periods at the beginning of their 2025-2026 appointment period.

As a 10-month faculty or administrator with appointment dates from August 1, 2025 to May 31,2026, you have two pay distribution options:

1. 22 Biweekly Pays
• Your pay period will span the appointment period only.
• Biweekly pay dates will run August 22, 2025, through May 29, 2026.
2. 26 Biweekly Pays (Deferred Pay)
• Your pay will be distributed over an extended period to include the summer months.
• Biweekly pay dates will run August 8, 2025, through July 24, 2026.

Action Required:

Per IRS guidelines, all faculty must complete and return the new Salary Payment Option form by July 31, 2025, at least one day before your fall assignment begins.

If the Salary Payment Option form is not submitted by July 31, you will automatically be defaulted to the 22 biweekly pay option for the 2025-26 academic year.

 To access the Salary Payment Option form, click the hyperlinks provided in the message. Please:

1. Complete the top section with your name, employee ID (Banner ID) and department.
2. Select your pay option.
3. Sign at the bottom.

The form may be completed electronically or printed and filled our manually. If signing electronically, ensure you:

1. Click the bottom link titled ‘Click to Sign.’
2. Enter your email and click ‘Click to Sign.’
3. You will receive an email in your inbox. Please confirm your email. A new screen will pop up with a confirmation. 
4. You will receive an email with a copy of the completed Salary Payment Option Form, serving as additional confirmation that the form was successfully submitted to Payroll.

Additional Resources such as the bi-weekly pay schedule, an estimated cash flow tool, PowerPoint presentation, recorded training session, and payroll forms will be available on the Monthly to Biweekly Pay Website after the last training session on May 16.

If you have any questions regarding this information, or other information regarding the move to biweekly pay, please contact Payroll at 812-465-7045 or usi.payroll@usi.edu.

We understand that this is a significant change for all faculty and administrators, and we sincerely appreciate your cooperation and support in making this transition a success.